Shire Sales&Marketing Support Specia in Prague (Baxalta), Czech Republic

Sales and Marketing Support Specialist (Administrative Assistant)

Reporting to:

Franchise Head Hematology CZ&SK

Issue date:

Business:

Hematology

Sub business:

EMEA Support

Group:

Country:

Czech Republic

Location:

Prague

SUMMARY

Responsible for supporting the department and the department Manager in communication, billing, promotional campaigns and other projects within the department.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Provides administrative assistance to the Manager and support team in routine tasks;

  • Prepares correspondence, handles telephone calls and mail, arranges travel and reconciles business expenses.

  • Administrate business operation system, prepare and upload documents to the system, track all process.

  • Collects and prepares information for use in discussions/meetings.

  • Support the work of a manager and managed by the department;

  • Coordination and organization of meetings, conferences, trips;

  • Coordination of the flow of documents and ensuring the proper conduct of information in Czech

and English;

  • Control of the budget heading;

  • Settlement of invoices and travel expenses;

  • Support in the creation and production of sales support;

  • Support the implementation of the projects currently being conducted by the department.

  • Responsible and held accountable for various tasks within a department or function. Very focused in specialized area.

  • Coordinates events and activities.

  • Produces and analyze standard and specific reports as needed.

  • Updates and develops policies and internal processes.

  • Processes paperwork for department (i.e. Standard Operating Procedures - SOP's, Licenses).

  • Operates within specific guidelines both internally and externally.

  • May train or provide guidance to others.

  • May coordinate customer visits and recalls.

  • May be responsible for budget tracking.

  • Involvement in complex projects.

  • Coordinates office administrative operations (suppliers, invoices)

JOB REQUIREMENTS

  • Bachelor’s degree or equivalent experience is required with two or more years of successful administrative experience.

  • Demonstrates highly effective interpersonal skills and the ability to continually demonstrate tact and diplomacy.

  • Very accurate, detail oriented.

  • Possesses very strong organizational, reasoning and problem solving abilities.

  • Maintains a pro- active approach to all situations, with the ability to anticipate problems and come up with appropriate solutions.

  • Maintains confidentiality on all levels and at all times.

  • Demonstrates proficiency in MS Office technologies; expert level in Excel, Word and PowerPoint. Possesses good oral and written communication skills in English.

Skills

Language Skills

Spoken

Written

Read

Mother tongue

Fluent

Fluent

Fluent

English

Good

Good

Good

Computer Skills

Description

Particular knowledge required

MS Word, MS Access, MS Excel, PowerPoint,

Technical skills

· Independent with Microsoft Office package tools

  • Communicative,

  • Disciplined, independent in executing tasks, but also a strong team player

  • Driven to deliver high quality service

DIMENSION OF THE FUNCTION

Scope of the function

Site

Country/Cluster

European

Global

Inter Business

Intra Business

Shire is the leading global biotechnology company focused on serving people with rare diseases and other highly specialized conditions. We strive to develop best-in-class products, many of which are available in more than 100 countries, across core therapeutic areas including Hematology, Immunology, Neuroscience, Ophthalmics, Lysosomal Storage Disorders, Gastrointestinal/Internal Medicine/Endocrine and Hereditary Angioedema; and a growing franchise in Oncology.

Our employees come to work every day with a shared mission: to develop and deliver breakthrough therapies for the hundreds of millions of people in the world affected by rare diseases and other high-need conditions, and who lack effective therapies to live their lives to the fullest.